How to Upload a New Version of the Same Google Doc
One advantage of using Google Docs is that it ever saves your work automatically. Another is that Google keeps a history of all the changes yous brand to a certificate. Since yous have access to your version history in Google Docs, y'all can restore an older version of a file or make a copy of an earlier version and spin it off into a different project.
Note that you can but see and retrieve before versions of files if you have editing permission. If someone shares a file with yous and gives y'all read-only permission, you won't be able to run across its history. Notation, besides, that the business version of Google Docs is chosen M Suite; these tips should piece of work for either version.
Here's how it works.
How to See Older Versions of a Google Doc
You can see a listing of the revision history for any Google Doc in three means.
1. From the menu, choose File > Version History > Encounter Version History.
2. Use the Windows shortcut Ctrl+Alt+Shift+H or Command+Option+Shift+H on macOS.
iii. Click on the grouping of underlined words merely to the right of the Aid carte. These words change depending on the file's land. When you're actively working on a document, it reads, "Saving…" and that's the only time yous can't click on it. Otherwise, it says, "All changes saved in Drive" or "Concluding edit was made on" followed by the engagement. Click either of those, and your version history appears.
A list of your document history appears in a new column on the right. Individuals versions are collapsed under a header for each appointment. Expand any one of them to see more granularity in the changes.
To return to the electric current version, click the Dorsum arrow at the top left of the window.
Be aware that you lot may not have a perfect history, however, as Google states in its documentation that "revisions for your file may occasionally be merged to salve storage space."
How to Restore a Version of a Google Doc
Once yous take access to your version history of a Google Doc, you lot tin restore any prior version. From the listing of versions that appears on the correct, simply click on the file you want to open it.
A large blue push appears at the tiptop of the window that says "Restore this version." If you restore the selected version, you notwithstanding go on all the other versions, even those that were created after the currently selected one.
How to Make a Copy of an Before Version of a Google Dr.
In add-on to restoring an old version of a file, y'all can make a copy of it. Making a copy allows you to chop-chop spin out different versions of the same file. For example, information technology's a great trick when applying for jobs and y'all desire to make each resume and cover letter unique, but you don't want to starting time from scratch every fourth dimension.
To make a copy, open your file history, choose the one y'all want, click the icon of three stacked dots, and select Brand a Re-create.
Tips for Editing and Version Control in Google Docs
1) Proper noun Your Versions
Now that y'all know how to find your revision history in Google Docs, y'all can get more out of information technology by naming dissimilar versions. By naming them, you can easily identify the versions that you might want to restore subsequently or spin out for another purpose. If you don't rename them, the default name will be the fourth dimension and date stamp. You lot can rename them by using one of these methods:
- Open your version history, click the icon with three dots, and select Proper name this Version.
- From the menu, choose File > Version history > Proper noun current version.
two) Track Changes in Google Docs
At the top right side of the bill of fare bar is a card button that says Editing by default. Click it, and ii new options appear: Suggesting and Viewing.
When you toggle to Suggesting, it essentially enables runway changes in the document. When you and your collaborators use it, Google Docs saves all your new material and changes equally suggestions. They appear in a different color to make them easily visible. You tin can accept them or reject them one by ane or en masse.
iii) Use the Commenting Tool for Questions and Discussions
Writers and editors oft larn the hard fashion that putting comments inline with the material being produced means it can exist accidentally published with the terminal copy. Google Docs has a commenting tool that allows authors and editors to discuss the content without putting unnecessary words onto the page. You'll exist thankful yous used information technology.
4) Employ @ Messaging
Call someone'southward attending to an edit or comment past using @ messaging—or maybe I should say + messaging, equally Google uses a different symbol that most other apps. In fact, if you type @ instead of +, Google changes it for y'all.
To flag someone's attention, create a comment, then type a plus sign (+) followed by the person's proper name or email address. Google car-suggests the closest friction match from your Contacts. If the person isn't in your Contacts all the same, just enter their email accost. Take your time and get it correct before you hit enter. Whatever you type goes to that person via email immediately, along with a link to the certificate. If you make changes to the comment, the person gets alerts about those, too. So spare them the spam and remember through your comments before pressing enter.
v) Write and Edit Offline in Google Docs/Drive
Did you know you can use Google Docs fifty-fifty when your computer or mobile device isn't connected to the internet? You lot can. My colleague Eric Ravenscraft wrote a whole article on how to set upwards Google Drive offline, consummate with step-by-step instructions.
6) Disable Email Alerts
If you use K Suite to write and edit a lot, getting an email for every single alter in a certificate can exist a nuisance. Hither'southward how to disable these notifications. Become to Google Drive. Click the gear icon in the upper right and open your settings. On the left side, select Notifications, and and so uncheck the box for Email.
The short instructions are: Google Bulldoze > Settings > Notifications > Email
More M Suite Tips
If y'all employ Google Docs daily, learning some of our useful tips for G Suite will assist y'all save time and be more efficient with the programme. When you know what your software can do, it can also open up new ideas for what you can do with your work.
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Source: https://www.pcmag.com/how-to/how-to-work-with-revision-history-in-google-docs
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